Zoom unveils custom AI tools to streamline meetings, tasks, and scheduling

Zoom's latest features reflect its ongoing commitment to innovation, integrating AI across the platform—from transcription and scheduling to translation—to help users communicate better, collaborate smarter, and boost productivity in a connected workspace

In a bid to further revolutionize digital communication, Zoom has introduced a series of exciting updates designed to improve productivity, streamline collaboration, and enhance user experience. These new features include the AI Companion Voice Recorder, smarter scheduling tools powered by AI, enhanced language translation for Zoom Team Chat, and new ways to organize and manage meetings. With these updates, Zoom is pushing the boundaries of what is possible in virtual collaboration, catering to the evolving needs of global teams, businesses, and individuals.

AI Companion Voice Recorder

One of the most anticipated features from Zoom is the AI Companion Voice Recorder, which will be available on mobile later this month, with support for Zoom Rooms coming this summer. This tool is designed to enhance in-person meetings by automatically transcribing conversations, summarizing discussions, and capturing key action items. By removing the need for manual note-taking, the Voice Recorder allows participants to remain fully engaged in the conversation, ensuring that every important point is captured without distraction.

The AI Companion Voice Recorder provides a simple yet powerful solution for both planned and impromptu face-to-face meetings. The tool automatically organizes meeting notes, summarizes key takeaways, and provides action item lists, making follow-ups easier and more efficient. As more companies adopt hybrid work environments and rely on a mix of in-person and virtual meetings, the Voice Recorder will be an invaluable tool for enhancing productivity during in-person interactions.

Enhanced Multi-Language Support

As businesses expand globally, the need for seamless communication across language barriers becomes increasingly important. To support its growing international user base, Zoom has introduced new enhancements to Zoom Team Chat, including the deployment of its own Small Language Model (SLM) optimized for specific AI tasks. This new model provides improved translations from eight different languages—German, Spanish, Italian, French, Portuguese, Portuguese-Brazilian, Simplified Chinese, and Traditional Chinese—into English.

This update enables global teams to communicate more effectively, breaking down the language barriers that often impede smooth collaboration. Whether users are based in different regions or speak different languages, they can now converse effortlessly, knowing that Zoom's SLM will ensure accurate translations in real-time. This feature is a game-changer for multinational teams, facilitating smoother communication and better understanding across borders.

Moreover, Zoom Team Chat has introduced a new capability that allows users to mention people who are not part of a chat or channel. This feature allows users to share contact information and invite external participants to the conversation without having to add them to the group, enhancing communication flexibility within teams.

AI Companion Scheduling

Zoom has further improved its AI Companion tool, enabling users to schedule meetings with multiple participants more efficiently. Now, users can simply ask AI Companion to schedule a meeting directly from the side panel in any product tab within the Zoom Workplace. The AI Companion pulls data from across the platform to suggest the best available times for all participants. Once the user confirms a time, the tool automatically sets up the Zoom meeting, adds it to participants’ calendars, and even generates suggested topics and agendas.

This new scheduling feature simplifies the time-consuming process of coordinating meetings. By leveraging AI to analyze data across the platform, the AI Companion makes it easier to find suitable times for large groups, reducing the need for multiple rounds of back-and-forth communication. This tool not only saves time but also ensures that meetings are set up efficiently, with all necessary details already organized.

Private Group Chats

Zoom has also enhanced its Zoom Meetings feature with the ability to create private group chats during meetings. Participants can now initiate 1:1 group chats or smaller group discussions with specific subsets of meeting participants. These private chats can be customized with names, making it easy to track and manage multiple group conversations simultaneously.

In these private group chats, users can share links, documents, and other relevant resources, enabling focused discussions without interrupting the main meeting. This feature is particularly useful for teams that need to break off into smaller discussion groups during large meetings or webinars. By providing a space for more targeted collaboration, Zoom ensures that every aspect of a meeting is productive, regardless of whether participants are involved in the main conversation or in private discussions.

Driving Innovation with a User-First Approach

These new features are part of Zoom's ongoing efforts to innovate and provide users with powerful tools for communication and collaboration. By integrating AI-driven tools into every aspect of the platform—from transcription and note-taking with the Voice Recorder to smarter meeting scheduling and improved language support—Zoom is helping users work more efficiently, stay connected, and enhance their productivity.

As businesses continue to embrace hybrid work models, Zoom is uniquely positioned to support both in-office and remote teams, providing a comprehensive suite of communication tools that facilitate collaboration, efficiency, and productivity. With these updates, Zoom reinforces its commitment to delivering the best possible experience for its users, ensuring that every meeting, chat, and collaboration session is as effective and seamless as possible.

In the coming months, as these features continue to roll out, Zoom users can expect even more enhancements to the platform, solidifying Zoom’s reputation as the go-to tool for communication and collaboration in the modern workplace. With these continuous improvements, Zoom is paving the way for the future of digital collaboration, enabling teams worldwide to achieve more, faster, and more efficiently than ever before.